Office Administrator

DEADLINE: 31ST DECEMBER 2014 

EMPLOYER: MZALENDO ASSOCIATES CONSULTING COMPANY LIMITED
POST: OFFICE ADMINISTRATOR
LOCATION: DODOMA

Application are invited from qualified candidates to be employed on as Office Administrator by Mzalendo Associates Consulting
Company Limited (MACC)

PURPOSE AND SCOPE:
The candidate will be responsible to oversee the day-to-day activities of the finance and administration functions and to ensure it is
being run correctly and efficiently, and be expected to add value by supporting the expected growth of the Company. The role will
involve extensive liaison with the MACC Executive Director, other members of the team, and relevant external contacts.

STATION OF WORK:
To be stationed at the MACC Head Office in Dodoma.
REPORTS TO:
MACC Executive Director

QUALIFICATIONS AND EXPERIENCE:
 At least holder of Diploma in Accounts and Finance, Human resources, Business Administration, Public Administration, or any
other related courses
 Must have a working experience of not less than One (1) year.
 Excellent written and spoken English and Swahili language skills.

 SKILLS:
 Should be highly organized and be able to work with minimum supervision.
 Demonstrate excellent communication skills and maintain effective working relationships.
 Must have Computer knowledge - Extensive technical knowledge on various software, hardware and networks. (Proficient in MS
Word and MS Excel.)
 Ability to record financial information and create consolidated financial statements.
 Ability to handle multiple tasks effectively with high skills at suggesting feasible time and prompt solutions.
 Have a working knowledge of accounting software, general computer literacy and ability to work in a
team

DUTIES:
 Perform the technical guidance to guide the company in building up a strong association network, to implement the MACC
Strategic plans.
 Opens and distributes mails; prepares and mails outgoing internal and external correspondence
 Maintains accurate Petty Cash expenditure records
 Must be able to produce financial statements in a computerized system on monthly, quarterly and annual basis.
 Prepare and maintain the proper books of Accounts
 Prepare the monthly bank reconciliations
 Administers the office cleaning; and general cleanliness of the office
 Assist with preparation of the budget
 Implement financial policies and procedures
 Reconcile the general ledger
 Prepare and reconcile general bank statements
 Ensure transactions are properly recorded and entered into the computerized accounting system
 Maintains calendars, schedules appointments, receives visitors, screens calls and mails, arranges travel, answers or forwards
enquiries concerning MACC
 Assist with the annual audit
 Administer employment agreements
 Supervise clients services and respond to clients inquiries

 COMPETENCIES
 Team player, High integrity
 Decisive and Confident
 Result oriented
 Ability to work under pressure
 Revenue and cost conscious
 Very good interpersonal skill.

SALARY SCALE:
Negotiable based on experience.

MODE OF APPLICATION:

Please send your application letter and CV to the below email address not later than Monday, December 31st
, 2014.
Email Address: mzalendoassociates@yahoo.com
Please clearly indicate “Application for “OFFICE ADMINISTRATOR” in your email subject. We respect all candidates
but we can only respond to shortlisted candidates. Although all applications will be considered on their individual
merit, suitably qualified women are especially encouraged to apply.