Senior Finance Officer

Application Deadline: 14 August 2015



Post Senior Finance Officer 

 The main reason for the position, in what context and what is the overall end result)

The Finance Officer is responsible for maintaining financial, accounting, administrative and personnel services in order to
meet legislative requirements and support municipal operations.

SCOPE 
 The Finance is responsible for preparing financial statements, maintaining cash controls, preparing the payroll and personnel
administration, purchasing, maintaining accounts payable and managing office operations. The Finance Officer must work
within the Financial Management Act, Municipal policies and procedures and in compliance with all Territorial Acts and Legislation.

Failure to provide adequate services may result in lost or misused revenues, inaccurate financial statements and financial
hardships for employees, contractors and suppliers if the payroll and/or accounts payables

RESPONSIBILITIES

(Major responsibilities and target accomplishments expected of the position including the typical problems
Encountered in carrying out the responsibilities.)

 Administer and monitor the financial system in order to ensure that the municipal finances are maintained
in an accurate and timely manner

Main Activities 
Assist with preparation of the budget
Implement financial policies and procedures
Establish and maintain cash controls
Establish, maintain and reconcile the general ledger
Monitor cash reserves and investments
Prepare and reconcile bank statements
Establish and maintain supplier accounts
Processes supplier invoices
Maintain the purchase order system
Ensure data is entered into the system
Issue cheques for all accounts due
Ensure security for all credit cards and verify charges
Ensure transactions are properly recorded and entered into the computerized accounting system

Prepare income statements
Prepare balance sheets Prepare monthly financial statements
Prepare quarterly reports and report on variances
Assist with the annual audit
Maintain the computerized accounting system
Maintain financial files and records

 Maintain the accounts payable and accounts receivable systems in order to ensure complete and accurate
records of all moneys

Main Activities 
Ensure the safeguarding of all municipal funds
Issue, code and authorize purchase orders
Reconcile the accounts payable
Prepare journal summaries
Reconcile the accounts receivable
Compile source documents
Issue receipts
Reconcile weekly deposits.

Administer employee files and records in order to ensure accurate payment of benefits and allowances

Main Activities 
Document new employees
Establish employee files in the computerized accounting system
Administer benefit entitlements
Verify and report on benefits payments
Maintain the leave management system
Verify annual leave records
Calculate and action deduction
Prepare separation documents for terminated employees
Maintain confidential employee files
Apply to recruitment@pes.co.tz